About DocuTenant

DocuTenant is a document engine for UK private landlords who manage their own properties. You enter a property and a tenancy once, and it generates the paperwork that tenancy needs — the agreement, the deposit prescribed information, the inventory, the notices, the compliance records — from templates that are kept current with the law in each jurisdiction.

Forty-seven document types across seven stages of the tenancy lifecycle, covering England under the Renters' Rights Act 2025 and Scotland under the Private Housing (Tenancies) (Scotland) Act 2016.

It is landlord-only. Tenants never use it and never see it.

Self-managing landlords are held to the same standard as letting agents and have none of the same infrastructure. The paperwork is not optional and the penalties for getting it wrong are real: one to three times the deposit for late prescribed information, up to £7,000 per tenant for a missed Information Sheet, up to £40,000 for re-letting inside the restricted period after a Ground 1A possession.

The free templates that come up first in a search are mostly pre-2026 assured shorthold tenancies with the dates changed. They contain fixed terms, Section 21 clauses and rent review mechanisms that stopped having legal effect on 1 May 2026. A landlord who downloads one is worse off than one who downloads nothing, because they now believe they are covered.

DocuTenant exists to close that gap without a solicitor's hourly rate for routine paperwork.

Every template is drafted against the enacted legislation on legislation.gov.uk, not against a Bill, a consultation or a press summary of either. That distinction matters more than it sounds: several provisions widely reported as being in the Renters' Rights Act — pet damage insurance, an additional pet deposit, possession Ground 8A — were removed or never enacted, and templates built from the reporting rather than the statute carry all three.

Where a position is contested or commonly misstated, the reasoning is written down rather than assumed. The clearest example is pets: many sources say consent is deemed granted if a landlord misses the 28-day deadline. The Act contains no deeming provision. The actual remedy is specific performance under Section 16B(5) or a complaint to the Private Rented Sector Ombudsman, and our template says so.

Templates carry a version string, and every guide and template page shows the date it was last reviewed. Because documents are generated on demand rather than stored as finished files, a legislative change reaches every landlord the moment the template is updated — you regenerate from data you have already entered rather than starting again.

This is guidance, not legal advice, and it is not a substitute for a solicitor on a contested matter. That caveat is on every page and in the footer of every document we generate, and it is meant literally.

The data model stores only what a document template needs to merge: property details, roughly fifteen to twenty tenancy fields, and certificate dates. No employment history, no income evidence and no bank details are retained — landlord bank details for a standing order instruction are asked for fresh each time and kept only against that document, never on the tenancy record.

Documents are generated on demand and are not stored as completed files. You can export everything as CSV or delete the account outright, with the subscription cancelled first, from your settings.

DocuTenant is built and operated by Gudgie Digital Ltd, a company registered in Scotland, number SC880840, at 18 Young St, Office 305, Edinburgh, EH2 4JB.

It is a small operation rather than a large one, and there is no call centre. Email reaches someone who works on the product: hello@docutenant.co.uk.

If you find something in a template that you believe is wrong — a notice period, a threshold, a form number, a repealed ground — send it over with the provision you think it conflicts with. Corrections to legal content are treated as urgent, because a template that is wrong is worse than no template at all.