Property Hawk is closing: where to move your documents

The notice is on the Property Manager login page, and it is short. It says the service is shutting down at the end of July 2026, and that you should move to another platform.

Three things are worth being precise about, because most of what is written about this closure online is other companies guessing.

The announcement is only on the login page. The Property Hawk homepage, its terms and its contact page carry no notice at all. If you have not logged in recently, you may not know.

No day was given, only "end of July 2026". As of late August 2026 the login and registration pages are still live and registration still advertises the service as free. We cannot tell you from outside whether the app still works behind the login. Treat it as announced rather than confirmed closed, and act as though your data could go at any point.

There is no export tool and no guidance. We checked the login page, the homepage, the terms and the blog. Property Hawk has not published an export route, a deadline for retrieving your data, or any migration instructions. Advice you may have read about "exporting before the deadline" is other companies' advice, not Property Hawk's.

This is the urgent part, and it is independent of where you go next. Property Hawk held records you may need years from now: rent received, expenses by tax category, tenancy dates, deposit details, documents you uploaded.

Two of those matter more than the rest.

Your tax records. HMRC expects you to keep records supporting a self assessment return for at least five years after the 31 January submission deadline for that tax year. If your only copy of six years of rent and expenses is inside Property Hawk, that is a problem you cannot fix after the site goes.

Your tenancy paperwork. The six-year limitation period on a contract claim means a tenancy that ended in 2021 can still matter. Deposit disputes, arrears claims and disrepair claims all reach back further than landlords expect.

Log in, work screen by screen, and save everything: copy rent and expense tables into a spreadsheet, download every uploaded document, and screenshot anything you cannot export. Tedious, and much better than the alternative. Do it before you spend any time comparing replacements.

Property Hawk bundled things that most replacements sell separately, which is why there is no single like-for-like swap.

The software half was a digital rent book, expenses tracked by tax category, tax return pre-population, tasks and notes, utilities tracking, and email reminders. If this is what you used, you want landlord bookkeeping software. Landlord Studio, Hammock and Landlord Vision are in that market. DocuTenant is not. We do not track rent, do not do accounts and do not file tax returns, and we have no plans to.

The documents half was a free AST drafted by solicitors, Section 21 and Section 8 notices, a Section 13 rent increase notice, deposit prescribed information, a deed of guarantee and inventory forms. If this is what you used, that is the job DocuTenant does.

Plenty of landlords used both. There is no shame in ending up with two tools; that is what most people who leave Property Hawk will do.

Property Hawk's document library still offers Section 21 notices.

Section 21 was abolished in England by the Renters' Rights Act 2025 on 1 May 2026. A Section 21 notice served in England today does nothing. The same library's tenancy agreement predates the Act, which means fixed terms, rent review clauses and blanket pet bans that stopped having legal effect on the same date.

This is not a dig at a service that is closing. It is a practical warning: if you saved Property Hawk documents to reuse, do not. Anything you took from there before May 2026 needs replacing rather than editing, and an out-of-date agreement in a tenant's hands is worse than none, because it contradicts the law in writing and weakens your position in any dispute.

Note also that Property Hawk was England and Wales only. There were never any Scottish documents there, so a Scottish landlord using it for paperwork was already having to look elsewhere.

If you want free, and only need an agreement. In Scotland, the Scottish Government runs a free tenancy agreement generator on mygov.scot, and it is genuinely good for the agreement itself. In England there is no equivalent for the post-2026 law; the old gov.uk model agreement is obsolete.

If you want documents across the whole tenancy. That is DocuTenant. 38 document types generated for England and Scotland from one property record, plus tracking for the 9 certificates you have to get from someone else, all kept current with the Renters' Rights Act 2025 and the Private Housing (Tenancies) (Scotland) Act 2016. You can see the templates free before signing up.

If you want rent and tax tracking. Look at the bookkeeping tools named above. Do not pick us for this; you will be disappointed.

If you want an advice line more than software. The National Residential Landlords Association in England and the Scottish Association of Landlords both include templates with membership, and both give you a human to phone. For some landlords that is worth more than any document tool.

If you want the closest single replacement for all of Property Hawk, there probably is not one, and anybody telling you otherwise is selling. Pick the half that mattered to you and solve that properly.