A clean rent statement, built in minutes

Somebody has asked you for a rent statement. A tenant applying for something, an accountant closing a year, or a letter that needs the payment history attached to it. This builds one: the period, the rent, the payments in date order, and the balance at the end.

What this statement is

A plain record. The header block names the landlord, the tenant or tenants, the property, the statement period, the monthly rent and the day of the month rent is due. Under it sits the payment record: a numbered table of every payment with the date, the amount and the method.

Then the arithmetic. The statement works out how many rent periods fall inside the dates you gave, multiplies that by the monthly rent to get the total expected, totals what was actually paid, and shows the difference. Nothing is hidden in a footnote; the figures sit where a reader expects to find them.

Build yours in minutes

Three fields. The start of the period, the end of the period, and the payments.

The payments go in one per line, in the format date, amount, method. Something like 2026-06-01, 1450, Bank transfer. The method is optional and defaults to a bank transfer if you leave it off, which means a quick statement can be nothing more than a column of dates and amounts pasted from your own records.

Everything else is already known. The property address, the tenant names, the monthly rent and the rent day come from the property and tenancy record if you keep one here. If you do not, you type them in and the statement still builds. There is no sign-up wall, so a visitor with no account can fill this in and see the finished page.

Previewing is free and unlimited. £9 buys this document type at this property permanently, with free regeneration, and Pro is £9.99 a month or £89 a year for every document at every property.

When you need one

A tenant asks. Usually because somebody else has asked them. A letting agent taking a reference, a lender, a local authority, a new landlord. They want to see a payment history rather than take a word for it.

The accountant asks. A year of rent received against one property, in one page, with dates. It is far easier to hand over than a bank export that also contains everything else you spent money on.

Arrears need showing in writing. A statement is the natural attachment to a rent arrears letter. The letter asserts an amount; the statement shows the working. A tenant who disputes the figure can point at the line they think is wrong, which is a much better conversation than arguing about a total.

A tenancy ends. A final statement closes the rent side of the tenancy off at the same time as the deposit side.

What it shows

Per payment: a row number, the date, the amount and the method. Payments print in the order you enter them, so put them in date order and the statement reads as a history rather than a list.

Per period: the statement period you set, the monthly rent, and the rent payment day as an ordinal, so the first of the month reads as the 1st.

Per statement: the total paid, the total expected across the periods covered, and the balance between them. A balance that is negative is rent still owing. A balance that is positive is rent paid ahead.

Two practical notes. Enter part payments as their own lines rather than netting them off, because the point of the document is that somebody else can check it. And keep the period boundaries on rent dates rather than random dates, so the expected figure lines up with what a reader would calculate themselves.

This is a multi-instance document, so each statement is saved separately with its own period rather than overwriting the last. Once bought for a property, a statement every quarter costs nothing extra.

England and Scotland

The statement is the same in both. It is a record of money due and money received, so nothing in it turns on which tenancy regime the property sits under, and there is no version to choose.

A rent statement is not tax or accounting advice and does not try to be. It is the underlying record your accountant works from. See all 47 templates for the rest of the set, or what £9 per document type per property buys.

The same statement in England and in Scotland. This document records money due and money received. Nothing in it depends on whether the tenancy is an assured periodic tenancy in England or a private residential tenancy in Scotland, so there is one version and no jurisdiction to pick.

It is a record, not an argument. The statement does not assert that arrears are owed, characterise a tenant, or ask for anything. It lists what was due and what arrived. That neutrality is the reason it carries weight when it is attached to something that does make a demand.

Put it with the letter, not instead of it. Where there are arrears, the statement is the attachment to a rent arrears letter rather than a substitute for one. The letter sets the deadline; the statement shows the working behind the figure.

Not tax or accounting advice. The statement is the underlying record. What your accountant does with it, and what belongs on a tax return, is their territory rather than this document's.